FDC2025 Registration Policies

Pre-Registration

Advance registration saves time and money. All courses, including workshops, will be registered a la carte. To receive the Early Bird rate, registrations must be paid online or submitted by mail and postmarked by April 11, 2025. To receive the Regular Rate, registrations must be paid online or submitted by mail postmarked June 6, 2025. Registration forms submitted via mail postmarked after the June 6th deadline will not be processed. All registration activity after this deadline will be subject to onsite pricing and must be completed online or at the onsite registration desk at FDC. All fees for onsite registration increase by at least $20 per registrant and by at least $10 per course.

Online Registration

Online registration is available 24 hours a day. However, onsite pricing will apply after June 6th. Online registration is simple and efficient and helps you avoid onsite registration lines. All online registrations will receive an email confirmation. Email confirmations may be inadvertently filtered to junk mail. If a confirmation email is not received after registering, call the FDC customer service line at 850.807.4997 or FDC at fdc@floridadental.org or 850.681.3629.

Fee Payment

All fees must be made in U.S. dollars by Visa, MasterCard, Discover, American Express or by personal check drawn on a U.S. bank and made payable to the Florida Dental Association. Although we try to assure accuracy, FDC cannot be responsible for any typographical fee errors in our printed Registration Brochure or on our website.

Cancellations & Refunds

A cancellation refers to any termination of a course, workshop, event or complete registration at FDC. All cancellations and/or requests for refunds must be made in writing and received postmarked by June 6, 2025.

All complete registration cancellations are subject to a service and handling fee of $30 per canceled registrant. Refunds are paid to the individual whose name appears at the top of the check or on the credit card used to pay for the registration. Please allow up to six weeks after the meeting for refunds to be processed.

All cancellations and/or requests for refunds must be submitted via email or mail and postmarked by June 6th. Cancellations and/or requests for refunds should be emailed to bmartin@floridadental.org or mailed to the address below.

Florida Dental Association
Attn: Meeting Assistant
545 John Knox Road, Ste. 200
Tallahassee, FL 32303

No cancellation refunds for courses, workshops, events or complete registrations will be honored for any reason after the June 6, 2025 date. Refunds will not be given for no-shows, employee termination, or sickness/COVID-19. Registration fees for the Dentist/ADA Member category include dual membership to the Florida Dental Association and are non-refundable.

COVID-19

Preventive measures aimed at reducing the spread of COVID-19 will be in place at the Florida Dental Convention; however, it is not possible to fully eliminate the risk. All attendees and guests at the Florida Dental Convention voluntarily assume all risks of exposure to COVID-19.

Onsite Transfers

A transfer refers to the movement of an individual out of one course, workshop or event and into another course, workshop or event. If an individual wants to transfer from one session into another, that individual must pay for the difference, if applicable, in cost of the new session.

Onsite transfers will not be allowed for any limited seating sessions (such as workshops). Onsite transfers will be allowed for lecture courses if space permits. If an individual wishes to transfer from one session into another onsite, that individual must pay for the difference in cost of the new session. Please see a registration agent onsite to inquire about course transfers. No refunds will be given for onsite transfers regardless of difference in course tuition.

Course Waiting List

If a course becomes full, registrants may elect to be placed on a waiting list. Those registering online can select to be added to a course waiting list during the registration process. Those registered via mail will be contacted by an FDC representative to be added to the waitlist. If space opens in the course before June 6, the registrant will be placed in the course, and the credit card on file will be charged. If the registrant does not wish to take the course, contact FDA staff and a refund will be processed. The seat will be released to the next attendee on the waiting list.

Workshops

Registrants may be required to bring instruments or other materials to workshops or attend a mandatory prerequisite lecture. In addition, it is the responsibility of each registrant to check the course description carefully for equipment needs, participant requirements or prerequisites. Room capacity for workshops is limited and attendees are registered on a first-come, first-paid basis. Seats cannot be held without payment.

Disclaimer: For those attending workshops, please be aware of the potential risks associated with using new techniques and procedures without having fully attained a competency level to practice them.

Course Satisfaction Disclaimer

Should you choose to register for a course outside the recommended audience, refunds will not be issued if you are dissatisfied with the course.

ADA CERP - Continuing Education Recognition Program

The Florida Dental Association is approved as a continuing education provider by the Florida Board of Dentistry. The Florida Dental Association also is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry.

Concerns or complaints about a CE provider may be directed to the provider or the Commission of Continuing Education Provider Recognition at ADA.org/CERP.

Scientific Program Disclaimer

The Florida Dental Association (FDA) and the Committee on Conventions and Continuing Education make every effort to present high-caliber speakers in their respective areas of expertise. The speakers’ presentations in no way imply endorsement of any product, technique, or service presented during these presentations. The FDA specifically disclaims responsibility for any material presented. In addition, participants must always be aware of the hazards of using limited knowledge to integrate new techniques or procedures into their practices. Only sound, evidence-based dentistry should be used in patient therapy.

Email Policy

By registering for the 2025 Florida Dental Convention, you authorize the Florida Dental Association the right to add you to their email marketing list to receive convention updates for 2025 and subsequent years. You can opt-out at any time but will not receive pertinent information regarding your registration.

Photo Release Policy

By registering for the 2025 Florida Dental Convention, you are authorizing the FDA the right to photograph you, your invitees and guests while attending courses or using common or public areas of the hotel and to use the photographs in all formats and media for any purpose, including for education, marketing and trade purposes. By registering, you release FDA from all claims arising out of the use of the photographs, including without limitation all claims for compensation, libel, invasion of privacy or violation of copyright ownership.